Welcome to the New York Comic Con Exhibitor Manual

The New York Comic Con Exhibitor Manual outlines all of the details you’ll need to have the best, easiest and most cost-effective time exhibiting at NYCC 2016.

If you have any questions about the Exhibitor Manual or general questions about Exhibiting at NYCC, please reach out to Matt Philp, Portfolio Sales Manager.

VENDOR FORMS AND DEADLINES

What to do and when to do it

Click the appropriate links under the "Contractor Type" to be redirected to the forms and/or contractor website for more information.  Double-check the dates for these services by going to the forms in this manual. Show Management will not be held accountable for any misprints to any of the dates that are listed below. The responsibility lies with the exhibitor.

Note the DEADLINE DATES - completing these early can save you up to 30%

FREEMAN is the Official General Contractor of the NEW YORK COMIC CON and will maintain an Exhibitor Service Center during set-up, show days and dismantling.  All other official show contractors will also be set up in this area as well.  All inquiries regarding booth services and orders should be made at the Exhibitor Service Center, including booth furnishings, labor, freight, utilities, and special show services.

NOTICE TO EXHIBITORS REGARDING NON-OFFICIAL CONTRACTORS

The companies listed below have been appointed as the only Official Contractors providing the stated services for this event.  Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services.

Some companies may misrepresent themselves as being an official contractor so PLEASE be sure to check the list in the exhibitor manual or give us a call.   

Things to watch for if you are considering the services of a non-official contractor are hidden charges for material handling, labor, and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move-in and leverage if something goes wrong.   

Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. in order to gain access to the Show Floor.

General questions?  Contact Inquiry@NYComicCon.com or call 888-605-6059

I NEED TO ORDER…
(Click on text to access forms)
CONTRACTOR DISCOUNT DATE
(If Applicable)
TELEPHONE
Audio Visual FREEMAN AV September 13, 2016 (407) 289-5124
Booth Cleaning Javits Center September 21, 2016 (877) 452-8487
Business Center FedEx Office N/A (212) 216-2900
Carpet FREEMAN September 13, 2016 (201) 299-7575
Catering Centerplate August 31, 2016 (212) 216-2400
Computers/Office Equipment FREEMAN AV September 13, 2016 (407) 289-5124
Customs / International Freight Rock-It Cargo PLEASE SEE FORM (310) 216-6227
Display Cases American Fixture & Display Company N/A (718) 463-2176
Domestic Shipping FREEMAN September 13, 2016 (201) 299-7575
Electrical Javits Center September 21, 2016 (877) 452-8487
Exhibitor Insurance Buttine Underwriters Purchasing Group, LLC N/A (800) 964-4454
Floral Spring Valley Floral N/A (845) 268-7555
Furnishings – Chairs, Tables, Etc. FREEMAN September 13, 2016 (201) 299-7575
General Contractor/Cleaning FREEMAN September 13, 2016 (201) 299-7575
Hanging Signs Rigging FREEMAN September 13, 2016 (201) 299-7575
Host/Hostess/Models JVA, Inc. N/A (714) 957-8300
Internet Javits Center September 21, 2016 (877) 452-8487
Labor FREEMAN September 13, 2016 (201) 299-7575
Modular Flooring FREEMAN September 13, 2016 (201) 299-7575
Photo and Video Oscar Einzig N/A (312) 922-0056
Plumbing Javits Center September 21, 2016 (877) 452-8487
Rental Exhibits FREEMAN September 13, 2016 (201) 299-7575
Security Cameras (In-Booth) Javits Center September 21, 2016 (877) 452-8487
Security Guards Citadel Security September 23, 2016 (718) 948-3658
Shuttle – Super Shuttle Javits Center N/A (800) 258-3826
Signs & Accessories FREEMAN September 13, 2016 (201) 299-7575
Telecommunications Javits Center September 21, 2016 (877) 452-8487
Telephone Javits Center September 21, 2016 (877) 452-8487

NOTICE TO EXHIBITORS REGARDING NON-OFFICIAL CONTRACTORS

The companies listed above have been appointed as the only Official Contractors providing the stated services for this event.  Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services. Some companies may misrepresent themselves as being an official contractor so PLEASE be sure to check the list in the exhibitor manual or give us a call.

Some things to watch for if you are considering the services of a non-official contractor are hidden charges for material handling, labor, and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move-in and leverage if something goes wrong.

Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. in order to gain access to the Show Floor.


Exhibitor Alerts!!

BEWARE of the Fair Guide

Reed Exhibitions and New York Comic Con do NOT support the Fair Guide — it is NOT affiliated with Reed Exhibitions or New York Comic Con. Please be aware that you may receive solicitations for the Fair Guide from Construct Data, its publisher, which use the name of New York Comic Con – do not be fooled. Construct Data currently operates out of Slovakia (it has previously operated out of Austria and Germany).

BEWARE of the Expo-Guide

Reed Exhibitions and New York Comic Con also do NOT support the Expo-Guide — it is NOT affiliated with Reed Exhibitions or New York Comic Con. Please be aware that you may receive solicitations for the Expo-Guide from Commercial Online Manuals, its publisher, which use the name of New York Comic Con – again, do not be fooled. The Expo-Guide currently operates out of Mexico.

For further warnings on the Fair Guide and the Expo-Guide, please check out www.stopecg.org (the website was set up originally to deal with the European City Guides, but it now addresses the Fair Guide and Expo-Guide as well as several other similar matters).

And please remember – the only directories and guides affiliated with Reed Exhibitions are those published by Reed Exhibitions, including the official show directories. If you have any doubts about a directory/guide solicitation using the New York Comic Con name (for example, if the solicitation requires payment made to an address in a foreign country), please contact an New York Comic Con salesperson ASAP.

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