Welcome to the 2018 New York Comic Con Exhibitor Manual

GENERAL SHOW INFORMATION

MOVE-IN/MOVE-OUT/SHIPPING

I AM SHIPPING EVERYTHNG…

I AM DRIVING AND UNLOADING EVERYTHING BY MYSELF IN MY PRIVATELY OWNED VEHICLE (POV)- Defined as cars, pick-up trucks, vans, and other trucks primarily designed for passenger use and no larger than a Ford Econoline Van. Vehicles containing more than 300 lbs. of materials, straight trucks, bobtail, contract carriers and vehicles with trailers are NOT considered POV’s.

Box Trucks, Cube Trucks, U-Haul Trucks, Ryder Trucks, And Other Large Rental Vans, As Well As Any Trailers Hitched To Any Vehicle Are Not Permitted In The Self-Service Hand-Carry Unloading Areas At All Times.

GENERAL CONTRACTOR - FREEMAN

DISCOUNT PRICING ORDER DEADLINE – SEPTEMBER 11, 2018

FREEMAN is the Official General Contractor of the NEW YORK COMIC CON and will maintain a full staff on-site at the Exhibitor Service Center during set-up, show days and dismantling. All other official show contractors will also be set up in this area as well. All inquiries regarding booth services and orders should be made at the Exhibitor Service Center, including booth furnishings, labor, freight, utilities, and special show services. Exhibitors who have ordered labor are asked to check-in at this desk when they are ready to install their exhibits. The person in charge of your exhibit should carefully inspect and sign for all work order forms.

VENUE SERVICES – JAVITS CENTER

DISCOUNT PRICING ORDER DEADLINE – SEPTEMBER 19, 2018

NOTICE – The Javits Center Has Moved To An Online Ordering System For…

  • Catering
  • Cleaning - Javits Labor Must Be Hired For Booth Vacuuming
  • Electrical/Lighting
  • In-Booth Security Cameras
  • Internet
  • Phone/Credit Card/Fax Lines
  • Plumbing

A NOTE FROM THE JAVITS CENTER
To provide the most innovated method of placing orders, we have moved away from forms.

We are proud to announce our NEW Jake ordering portal. Please provide all of your exhibitors with the NEW Jake ordering portal link below:
https://jake.javitscenter.com/register

Jake allows exhibitors to take control over their orders and is great assisting with service budgeting
Listed below are websites Exhibitors can use:

Click Here For A Sample Of The Order Forms For Reference Only, Again All Javits Items Must Be Ordered Online

Did you know the Javits Center has for rental an energy-saving LED Par Can light fixture? Our LED Par Cans provide a cool, white light with 4,000 lumens — without the heat emitted by incandescent bulbs. In compliance with NYS Executive Order 88 — a mandate to improve energy (see specifications below).

LED Par Can Specifications:

If you have question regarding Javits Utilities please call 877.452.8487

VENDOR FORMS AND DEADLINES

What to do and when to do it

Click the appropriate links under the "Contractor Type" to be redirected to the forms and/or contractor website for more information. Double-check the dates for these services by going to the forms in this manual. Show Management will not be held accountable for any misprints to any of the dates that are listed below. The responsibility lies with the exhibitor.

Note the DEADLINE DATES - completing these early can save you up to 30%

FREEMAN is the Official General Contractor of the NEW YORK COMIC CON and will maintain an Exhibitor Service Center during set-up, show days and dismantling. All other official show contractors will also be set up in this area as well. All inquiries regarding booth services and orders should be made at the Exhibitor Service Center, including booth furnishings, labor, freight, utilities, and special show services.

NOTICE TO EXHIBITORS REGARDING NON-OFFICIAL CONTRACTORS

The companies listed below have been appointed as the only Official Contractors providing the stated services for this event.  Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services. Some companies may misrepresent themselves as being an official contractor so PLEASE be sure to check the list in the exhibitor manual or give us a call.   

Things to watch for if you are considering the services of a non-official contractor are hidden charges for material handling, labor, and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move-in and leverage if something goes wrong.

Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. in order to gain access to the Show Floor.

General questions?  Contact Inquiry@NYComicCon.com or call 888-605-6059

I NEED TO ORDER…
(Click on text to access forms)
CONTRACTOR 2018 DISCOUNT DATE
(If Applicable)
TELEPHONE
Audio Visual FREEMAN AV September 11 (407) 289-5124
Booth Cleaning Javits Center September 19 (877) 452-8487
Business Center FedEx Office PLEASE SEE FORM (212) 216-2900
Carpet FREEMAN September 11 (201) 299-7575
Catering – In-Booth for 6 or Less People Centerplate September 19 (212) 216-2400
Catering – In-Booth for 7 or More People & Meeting Rooms Centerplate September 19 (212) 216-2400
Computers/Office Equipment FREEMAN AV September 11 (407) 289-5124
Customs / International Freight Rock-It Cargo PLEASE SEE FORM (310) 216-6227
Display Cases American Fixture & Display Company PLEASE SEE FORM (718) 463-2176
Domestic Shipping FREEMAN September 11 (201) 299-7575
Electrical Javits Center September 19 (877) 452-8487
Exhibitor Insurance Buttine Underwriters PLEASE SEE FORM (800) 964-4454
Floral Spring Valley Floral PLEASE SEE FORM (845) 268-7555
Furnishings – Chairs, Tables, Etc. FREEMAN September 11 (201) 299-7575
General Contractor FREEMAN September 11 (201) 299-7575
Hanging Signs Rigging FREEMAN September 11 (201) 299-7575
Host/Hostess/Models JVA, Inc. N/A (714) 957-8300
Internet Javits Center September 19 (877) 452-8487
Labor FREEMAN September 11 (201) 299-7575
Photo and Video Oscar Einzig PLEASE SEE FORM (312) 922-0056
Plumbing Javits Center September 19 (877) 452-8487
Rental Exhibits FREEMAN September 11 (201) 299-7575
Security Cameras (In-Booth) Javits Center September 19 (877) 452-8487
Security Guards Citadel Security September 19 (718) 948-3658
Shuttle – Super Shuttle Javits Center PLEASE SEE FORM (800) 258-3826
Signs & Accessories FREEMAN September 11 (201) 299-7575
Target Move-In Change Form FREEMAN September 11 (201) 299-7575
Telephone/Credit Card Lines Javits Center September 19 (877) 452-8487

 


Exhibitor Alerts!!

BEWARE of the Fair Guide

Reed Exhibitions and New York Comic Con do NOT support the Fair Guide — it is NOT affiliated with Reed Exhibitions or New York Comic Con. Please be aware that you may receive solicitations for the Fair Guide from Construct Data, its publisher, which use the name of New York Comic Con – do not be fooled. Construct Data currently operates out of Slovakia (it has previously operated out of Austria and Germany).

BEWARE of the Expo-Guide

Reed Exhibitions and New York Comic Con also do NOT support the Expo-Guide — it is NOT affiliated with Reed Exhibitions or New York Comic Con. Please be aware that you may receive solicitations for the Expo-Guide from Commercial Online Manuals, its publisher, which use the name of New York Comic Con – again, do not be fooled. The Expo-Guide currently operates out of Mexico.

And please remember – the only directories and guides affiliated with Reed Exhibitions are those published by Reed Exhibitions, including the official show directories. If you have any doubts about a directory/guide solicitation using the New York Comic Con name (for example, if the solicitation requires payment made to an address in a foreign country), please contact an New York Comic Con salesperson ASAP.

Sponsors & Friends of the Show

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