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Exhibitor Action Checklist & (Official) Contractor Services

For assistance, please contact Devon Priola at 1-203-840-5927 or email Devon at Devon@ReedPOP.com.

What to do and when to do it

Click the appropriate links under the "Contractor Type" to be redirected to the forms and/or contractor website for more information.  Double-check the dates for these services by going to the forms in this manual. Show Management will not be held accountable for any misprints to any of the dates that are listed below. The responsibility lies with the exhibitor.

Please note the DEADLINE DATES- completing these early can save you up to 30%.

Contractor Type
(Click On Text To Access Forms)
Contractor Name Discount Date
(If Applicable)
Telephone FAX

Audio Visual
PDF

Freeman September 17, 2013 201.299.7575 469.621.5618
Badges Exhibitor Badges Section October, 1, 2013 888.605.6059 N/A 
Booth Carpet & Furnishings Freeman September 17, 2013 201.299.7575 469.621.5618
Booth Cleaning
Form
Website Forms
Javits Center September 25, 2013 212.216.2090 212.216.4169
Business Center FedEx Office N/A     
Catering
Form
General Information
Website Forms
Centerplate September 25, 2013 212.216.2400 212.216.2495
Computer Rental/Office Equipment NMR Staging & Events
N/A 800.637.2496 N/A
Customs / International Freight Forwarder
Form
Packing List
TWI Group, Inc. PLEASE SEE FORM FOR VARIOUS DATES 702.691.9000 702.691.9045
Display Cases American Fixture Displays N/A  718.463.2176 718.463.4302
Domestic Shipping Freeman September 17, 2013 201.299.7575 469.621.5618
Electrical
Form
Website Forms
Javits Center September 25, 2013 212.216.2090 212.216.4169
Exhibitor Insurance Buttine Underwriters Purchasing Group, LLC N/A  800.964.4454 212.986.2822
Floral Spring Valley Floral N/A  845.268.7555 845.268.6570
Furnishings – Chairs, Tables, Etc. Freeman September 17, 2013 201.299.7575 469.621.5618
General Contractor/Cleaning Freeman September 17, 2013 201.299.7575 469.621.5618
Hanging Signs Rigging Freeman September 17, 2013 201.299.7575 469.621.5618
Host/Hostess/Model Judy Venn & Associates October 3, 2013  714.957.8300 714.957.8301
Hotel & Travel NYCC Travel Desk September 18, 2013 312.527.7270 312.329.9513
Internet
Form
Website Forms
Javits Center September 25, 2013 212.216.2090 212.216.4169
Labor Freeman September 17, 2013 201.299.7575 469.621.5618

Labor Jurisdictions
PDF

Freeman September 17, 2013 201.299.7575 469.621.5618
Modular Flooring Freeman September 17, 2013 201.299.7575 469.621.5618
Photography Oscar Einzig N/A 312.922.0056 312.922.2866
Plumbing
Form
Website Forms
Javits Center September 25, 2013 212.216.2090 212.216.4169
Rental Exhibits Freeman September 17, 2013 201.299.7575 469.621.5618
Exhibitor Appointed Contractor Exhibitor Appointed Contractor Section September 8, 2013    
Security Guards Citadel Security N/A 718.948.3658 732.279.6549
Shipments Direct to Show
Label
Freeman Beginning
October 8, 2013
201.299.7575 469.621.5618
Shipments to Warehouse
Label
Freeman September 9 – October 1, 2013 201.299.7575 469.621.5618
Signs & Accessories Freeman September 17, 2013 201.299.7575 469.621.5618
Telephone
Form
Website Forms
Javits Center September 25, 2013 212.216.2090 212.216.4169
Transportation
Form
Website Forms
Super Shuttle September 25, 2013 800.258.3826  N/A

NOTICE TO EXHIBITORS REGARDING NON-OFFICIAL CONTRACTORS

The companies listed above have been appointed as the only Official Contractors providing the stated services for this event.  Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services. Some companies may misrepresent themselves as being an official contractor so PLEASE be sure to check the list in the exhibitor manual or give us a call.

Some things to watch for if you are considering the services of a non-official contractor are hidden charges for material handling, labor, and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move-in and leverage if something goes wrong.

Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. in order to gain access to the Show Floor.

EXHIBITOR ALERTS!!

BEWARE OF THE FAIR GUIDE

Reed Exhibitions and New York Comic Con do NOT support the Fair Guide — it is NOT affiliated with Reed Exhibitions or New York Comic Con. Please be aware that you may receive solicitations for the Fair Guide from Construct Data, its publisher, which use the name of New York Comic Con – do not be fooled. Construct Data currently operates out of Slovakia (it has previously operated out of Austria and Germany).

BEWARE OF THE EXPO-GUIDE

Reed Exhibitions and New York Comic Con also do NOT support the Expo-Guide — it is NOT affiliated with Reed Exhibitions or New York Comic Con. Please be aware that you may receive solicitations for the Expo-Guide from Commercial Online Manuals, its publisher, which use the name of New York Comic Con – again, do not be fooled. The Expo-Guide currently operates out of Mexico.

For further warnings on the Fair Guide and the Expo-Guide, please check out www.stopecg.org (the website was set up originally to deal with the European City Guides, but it now addresses the Fair Guide and Expo-Guide as well as several other similar matters).

And please remember – the only directories and guides affiliated with Reed Exhibitions are those published by Reed Exhibitions, including the official show directories. If you have any doubts about a directory/guide solicitation using the New York Comic Con name (for example, if the solicitation requires payment made to an address in a foreign country), please contact an New York Comic Con salesperson ASAP.

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