- Event Quick Facts
- Show Guide A to Z – Includes the following…
- Event FAQ’s
- Insurance Sample
- Intellectual Property Guidelines
- EAC Information – Deadline Date – September 6, 2021
- Getting to the Javits Center
- Hotel/Travel Options
2021 New York Comic Con Online Exhibitor Manual
General Show Information
NEW YORK COMIC CON Documents
FREEMAN (General Contractor) Documents
FREEMAN is the Official General Contractor of NYCC and will maintain a full staff on-site at the Exhibitor Service Center during set-up, show days and dismantling. All other official show contractors will also be set up in this area as well. All inquiries regarding booth services and orders should be made at the Exhibitor Service Center, including booth furnishings, labor, freight, utilities, and special show services. Exhibitors who have ordered labor are asked to check-in at this desk when they are ready to install their exhibits. The person in charge of your exhibit should carefully inspect and sign for all work order forms.
FREEMAN Discount Price Deadline Date – September 14, 2021
- FREEMAN Exhibitor Kit (ONLINE) including
- FREEMAN Exhibitor Kit (.pdf)
- FREEMAN Reference Documents
- Shipping
- General Shipping Information
- Target Move-In Map - (We do not get the building until Tuesday, October 5, 2021)
- Advanced to Warehouse Shipping Information
- Direct to Javits Center Shipping Information
- Driving and Unloading by myself in my Privately Owned Vehicle (POV) - Defined as cars, pick-up trucks, vans, and other trucks primarily designed for passenger use and no larger than a Ford Econoline Van. Vehicles containing more than 300 lbs. of materials, straight trucks, bobtail, contract carriers and vehicles with trailers are NOT considered POV’s.
Box Trucks, Cube Trucks, U-Haul Trucks, Ryder Trucks, And Other Large Rental Vans, As Well As Any Trailers Hitched To Any Vehicle Are Not Permitted In The Self-Service Hand-Carry Unloading Areas At All Times.
VENUE SERVICE – JAVITS CENTER – The Javits Center has moved to an online ordering system for…
- Catering
- Cleaning – Javits labor must be hired for booth vacuuming
- Electrical/Lighting
- Internet
- Phone Lines
- Plumbing
VENDOR FORMS AND DEADLINES
What to do and when to do it
Click the appropriate links under the "Contractor Type" to be redirected to the forms and/or contractor website for more information. Double-check the dates for these services by going to the forms in this manual. Show Management will not be held accountable for any misprints to any of the dates that are listed below. The responsibility lies with the exhibitor.
Note the DEADLINE DATES - completing these early can save you up to 30%
FREEMAN is the Official General Contractor of NYCC and will maintain an Exhibitor Service Center during set-up, show days and dismantling. All other official show contractors will also be set up in this area as well. All inquiries regarding booth services and orders should be made at the Exhibitor Service Center, including booth furnishings, labor, freight, utilities, and special show services.
NOTICE TO EXHIBITORS REGARDING NON-OFFICIAL CONTRACTORS
The companies listed below have been appointed as the only Official Contractors providing the stated services for this event. Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services.
Some companies may misrepresent themselves as being an official contractor so PLEASE be sure to check the list in the exhibitor manual or give us a call.
Things to watch for if you are considering the services of a non-official contractor are hidden charges for material handling, labor, and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move-in and leverage if something goes wrong.
Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. in order to gain access to the Show Floor.
General questions? Contact Inquiry@NYComicCon.com or call 888-605-6059
Audio Visual
Contractor: FREEMAN AV
Discount Date (If Applicable): September 14, 2021
(888) 508-5054
Booth Cleaning
Contractor: Javits Center
Discount Date (If Applicable): PLEASE SEE FORM
(877) 452-8487
Carpet
Contractor: FREEMAN
Discount Date (If Applicable): September 14, 2021
(888) 508-5054
Catering - Menu
Contractor: Cultivated
Discount Date (If Applicable): PLEASE SEE FORM
(212) 216-2400
Catering - Sampling Form
Contractor: Cultivated
Discount Date (If Applicable): PLEASE SEE FORM
(212) 216-2400
Computers/Office Equipment
Contractor: FREEMAN AV
Discount Date (If Applicable): September 14, 2021
(407) 289-5124
Custom/ International Flight
Contractor: PIBL, Inc.
Discount Date (If Applicable): PLEASE SEE FORM
(310) 216-6227
Display Cases
Contractor: American Fixture & Display Company
Discount Date (If Applicable): September 20, 2021
(718) 463-2176
Domestic Shipping
Contractor: FREEMAN
Discount Date (If Applicable): September 14, 2021
(888) 508-5054
Electrical
Contractor: Javits Center
Discount Date (If Applicable): PLEASE SEE FORM
(877) 452-8487
Exhibitor Insurance
Contractor: Buttine Underwriters
Discount Date (If Applicable): PLEASE SEE FORM
(800) 964-4454
Floral
Contractor: Spring Valley Floral
Discount Date (If Applicable): PLEASE SEE FORM
(845) 268-7555
Furnishings – Chairs, Tables, Etc.
Contractor: FREEMAN
Discount Date (If Applicable): September 14, 2021
(888) 508-5054
General Contractor
Contractor: FREEMAN
Discount Date (If Applicable): September 14, 2021
(888) 508-5054
Hanging Signs / Rigging
Contractor: FREEMAN
Discount Date (If Applicable): September 14, 2021
(888) 508-5054
Internet
Contractor: Javits Center
Discount Date (If Applicable): PLEASE SEE FORM
(877) 452-8487
Labor
Contractor: FREEMAN
Discount Date (If Applicable): September 14, 2021
(888) 508-5054
Office Equipment
Contractor: FREEMAN AV
Discount Date (If Applicable): September 14, 2021
(888) 508-5054
Photo and Video
Contractor: Oscar & Associates
Discount Date (If Applicable): September 16, 2021
(312) 922-0056
Plumbing
Contractor: Javits Center
Discount Date (If Applicable): PLEASE SEE FORM
(877) 452-8487
Rental Exhibits
Contractor: FREEMAN
Discount Date (If Applicable): September 14, 2021
(888) 508-5054
Security Guards
Contractor: Citadel Security
Discount Date (If Applicable): September 30, 2021
(212) 509-5570
Signs & Accessories
Contractor: FREEMAN
Discount Date (If Applicable): September 14, 2021
(888) 508-5054
Target Move-In Change Form
Contractor: FREEMAN
Discount Date (If Applicable): September 14, 2021
(888) 508-5054
Telephone/Credit Card Lines
Contractor: Javits Center
Discount Date (If Applicable): PLEASE SEE FORM
(877) 452-8487
EXHIBITOR ALERTS!!
BEWARE OF THE FAIR GUIDE
Reed Exhibitions and New York Comic Con do NOT support the Fair Guide — it is NOT affiliated with Reed Exhibitions or New York Comic Con. Please be aware that you may receive solicitations for the Fair Guide from Construct Data, its publisher, which use the name of New York Comic Con – do not be fooled. Construct Data currently operates out of Slovakia (it has previously operated out of Austria and Germany).
BEWARE OF THE EXPO-GUIDE
Reed Exhibitions and New York Comic Con also do NOT support the Expo-Guide — it is NOT affiliated with Reed Exhibitions or New York Comic Con. Please be aware that you may receive solicitations for the Expo-Guide from Commercial Online Manuals, its publisher, which use the name of New York Comic Con – again, do not be fooled. The Expo-Guide currently operates out of Mexico.
For further warnings on the Fair Guide and the Expo-Guide, please check out www.stopecg.org (the website was set up originally to deal with the European City Guides, but it now addresses the Fair Guide and Expo-Guide as well as several other similar matters).
And please remember – the only directories and guides affiliated with Reed Exhibitions are those published by Reed Exhibitions, including the official show directories. If you have any doubts about a directory/guide solicitation using the New York Comic Con name (for example, if the solicitation requires payment made to an address in a foreign country), please contact a New York Comic Con salesperson ASAP.