2021 New York Comic Con Online Exhibitor Manual

General Show Information

NEW YORK COMIC CON Documents

FREEMAN (General Contractor) Documents

FREEMAN is the Official General Contractor of NYCC and will maintain a full staff on-site at the Exhibitor Service Center during set-up, show days and dismantling.  All other official show contractors will also be set up in this area as well.  All inquiries regarding booth services and orders should be made at the Exhibitor Service Center, including booth furnishings, labor, freight, utilities, and special show services. Exhibitors who have ordered labor are asked to check-in at this desk when they are ready to install their exhibits.  The person in charge of your exhibit should carefully inspect and sign for all work order forms. 

FREEMAN Discount Price Deadline Date – September 14, 2021

  1. FREEMAN Exhibitor Kit (ONLINE) including
  2. FREEMAN Exhibitor Kit (.pdf)
  3. FREEMAN Reference Documents
  4. Shipping
  5. Driving and Unloading by myself in my Privately Owned Vehicle (POV) - Defined as cars, pick-up trucks, vans, and other trucks primarily designed for passenger use and no larger than a Ford Econoline Van.  Vehicles containing more than 300 lbs. of materials, straight trucks, bobtail, contract carriers and vehicles with trailers are NOT considered POV’s.

    Box Trucks, Cube Trucks, U-Haul Trucks, Ryder Trucks, And Other Large Rental Vans, As Well As Any Trailers Hitched To Any Vehicle Are Not Permitted In The Self-Service Hand-Carry Unloading Areas At All Times.

VENUE SERVICE – JAVITS CENTER – The Javits Center has moved to an online ordering system for…

  1. Catering
  2. Cleaning – Javits labor must be hired for booth vacuuming
  3. Electrical/Lighting
  4. Internet
  5. Phone Lines
  6. Plumbing

is an online portal which allows you to place your utility orders for an event at the Javits Center. To get started click here Jake.

VENDOR FORMS AND DEADLINES

What to do and when to do it

Click the appropriate links under the "Contractor Type" to be redirected to the forms and/or contractor website for more information.  Double-check the dates for these services by going to the forms in this manual. Show Management will not be held accountable for any misprints to any of the dates that are listed below. The responsibility lies with the exhibitor.

Note the DEADLINE DATES - completing these early can save you up to 30%

FREEMAN is the Official General Contractor of NYCC and will maintain an Exhibitor Service Center during set-up, show days and dismantling.  All other official show contractors will also be set up in this area as well.  All inquiries regarding booth services and orders should be made at the Exhibitor Service Center, including booth furnishings, labor, freight, utilities, and special show services.

NOTICE TO EXHIBITORS REGARDING NON-OFFICIAL CONTRACTORS

The companies listed below have been appointed as the only Official Contractors providing the stated services for this event.  Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services.

Some companies may misrepresent themselves as being an official contractor so PLEASE be sure to check the list in the exhibitor manual or give us a call.  

Things to watch for if you are considering the services of a non-official contractor are hidden charges for material handling, labor, and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move-in and leverage if something goes wrong.  

Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. in order to gain access to the Show Floor.

General questions?  Contact  Inquiry@NYComicCon.com or call 888-605-6059

Audio Visual

Contractor: FREEMAN AV
Discount Date (If Applicable): September 14, 2021
(888) 508-5054

Booth Cleaning

Contractor: Javits Center
Discount Date (If Applicable): PLEASE SEE FORM
(877) 452-8487

Carpet

Contractor: FREEMAN
Discount Date (If Applicable): September 14, 2021
(888) 508-5054

Catering - Menu

Contractor: Cultivated
Discount Date (If Applicable): PLEASE SEE FORM
(212) 216-2400

Catering - Sampling Form

Contractor: Cultivated
Discount Date (If Applicable): PLEASE SEE FORM
(212) 216-2400

Computers/Office Equipment

Contractor: FREEMAN AV
Discount Date (If Applicable): September 14, 2021
(407) 289-5124

Custom/ International Flight

Contractor: PIBL, Inc.
Discount Date (If Applicable): PLEASE SEE FORM
(310) 216-6227

Display Cases

Contractor: American Fixture & Display Company
Discount Date (If Applicable): September 20, 2021
(718) 463-2176

Domestic Shipping

Contractor: FREEMAN
Discount Date (If Applicable): September 14, 2021
(888) 508-5054

Electrical

Contractor: Javits Center
Discount Date (If Applicable): PLEASE SEE FORM
(877) 452-8487

Exhibitor Insurance

Contractor: Buttine Underwriters
Discount Date (If Applicable): PLEASE SEE FORM
(800) 964-4454

Floral

Contractor: Spring Valley Floral
Discount Date (If Applicable): PLEASE SEE FORM
(845) 268-7555

Furnishings – Chairs, Tables, Etc.

Contractor: FREEMAN
Discount Date (If Applicable): September 14, 2021
(888) 508-5054

General Contractor

Contractor: FREEMAN
Discount Date (If Applicable): September 14, 2021
(888) 508-5054

Hanging Signs / Rigging

Contractor: FREEMAN
Discount Date (If Applicable): September 14, 2021
(888) 508-5054

Internet

Contractor: Javits Center
Discount Date (If Applicable): PLEASE SEE FORM
(877) 452-8487

Labor

Contractor: FREEMAN
Discount Date (If Applicable): September 14, 2021
(888) 508-5054

Office Equipment

Contractor: FREEMAN AV
Discount Date (If Applicable): September 14, 2021
(888) 508-5054

Photo and Video

Contractor: Oscar & Associates
Discount Date (If Applicable): September 16, 2021
(312) 922-0056

Plumbing

Contractor: Javits Center
Discount Date (If Applicable): PLEASE SEE FORM
(877) 452-8487

Rental Exhibits

Contractor: FREEMAN
Discount Date (If Applicable): September 14, 2021
(888) 508-5054

Security Guards

Contractor: Citadel Security
Discount Date (If Applicable): September 30, 2021
(212) 509-5570

Signs & Accessories

Contractor: FREEMAN
Discount Date (If Applicable): September 14, 2021
(888) 508-5054

Target Move-In Change Form

Contractor: FREEMAN
Discount Date (If Applicable): September 14, 2021
(888) 508-5054

Telephone/Credit Card Lines

Contractor: Javits Center
Discount Date (If Applicable): PLEASE SEE FORM
(877) 452-8487

EXHIBITOR ALERTS!!

BEWARE OF THE FAIR GUIDE

Reed Exhibitions and New York Comic Con do NOT support the Fair Guide — it is NOT affiliated with Reed Exhibitions or New York Comic Con. Please be aware that you may receive solicitations for the Fair Guide from Construct Data, its publisher, which use the name of New York Comic Con – do not be fooled. Construct Data currently operates out of Slovakia (it has previously operated out of Austria and Germany).

BEWARE OF THE EXPO-GUIDE

Reed Exhibitions and New York Comic Con also do NOT support the Expo-Guide — it is NOT affiliated with Reed Exhibitions or New York Comic Con. Please be aware that you may receive solicitations for the Expo-Guide from Commercial Online Manuals, its publisher, which use the name of New York Comic Con – again, do not be fooled. The Expo-Guide currently operates out of Mexico.

For further warnings on the Fair Guide and the Expo-Guide, please check out www.stopecg.org (the website was set up originally to deal with the European City Guides, but it now addresses the Fair Guide and Expo-Guide as well as several other similar matters).

And please remember – the only directories and guides affiliated with Reed Exhibitions are those published by Reed Exhibitions, including the official show directories. If you have any doubts about a directory/guide solicitation using the New York Comic Con name (for example, if the solicitation requires payment made to an address in a foreign country), please contact a New York Comic Con salesperson ASAP.