Speaker Manual

Welcome Letter

Dear New York Comic Con Speaker,

We are very excited that you will be joining us at NYCC 2022! We are looking forward to bringing New York the best of pop culture and a weekend full of fun. We want to make sure that you have a great experience at the show, so please use this manual as a guide for all of the essential details that you need to know about NYCC.

If you have questions or need any assistance, please reach out to the NYCC Content Team as we are always happy to help. We are looking forward to seeing you soon!

Sincerely,

NYCC Content Team

Panel Room Setup

All Panel Rooms will be set up with theater style seating and equipped with projectors unless otherwise noted. Laptops for presentations are not provided, you must bring your own.

PLEASE NOTE: This year, NYCC will be utilizing the new Javits Center Expansion for select panel rooms and theaters. Room capacities are estimates and subject to change. If you have any questions about tech, please contact panels@reedpop.com.

Audio

  • (1) Audio PA - Concert Quality JBL System 5000 - Requires (14) 1/2 Ton Motors
  • (12) Wireless Microphone 1 Channel Package - Shure UHF-R
  • (1) Lectern Microphone Kit
  • (1) JBL Custom Surround Sound Package
  • (2) Audience Microphone - Wired (Mic, Clip, Stand) Each
  • (1) Clear-Com - Wired 10 Station System (2 Channel Base)
  • (1) Clear-Com - Wireless 2 Channel Comm System (1 Base and 5 wireless stations)
  • (1) IFB Receiver Transmitter

Video

  • (1) Screen - 28’ x 50' Peroni Perforated Front L&G Package (Center)
  • (2) Screen - (16:9) 15’ x 26’6” Da-Lite Front (Outboards)
  • (2) Projector - Christie 4230 Digital Cinema Projector w DCP Server
  • (4) Projector - 20,000 Lumen DLP 1080P (16:9) Barco HDX FLEX20
  • (1) 8 Input High Definition Switching System - HD (Cameras and Graphics)
  • (1) Camera / Production Switcher - Hitachi SK HD1000 HDTV Camera System
  • (1) Seamless Switcher - Blackmagic ATEM UHD/3G 8-Input Production Switcher
  • (2) Camera Kit (HD) - Hitachi SK HD-1000
  • (2) Camera Platform - 4’ x 4’ x 24" w/ Skirt
  • (2) Robo Cams for Q&A Video IMAG
  • (2) Playback Pro Package - iMac 2.9GHz Quad Core w/ dual Thunderbolt
  • (2) Monitor - 46" HD Confidence Monitors
  • (1) Blu-ray DVD Player
  • (1) Sony HDCAM Player
  • (2) Pearl Epiphan Digital Recorder
  • (1) Elmo Document Camera
  • (2) Computer - Dell Laptop
  • (2) Computer - MacBook Pro Show Laptop
  • (1) Perfect Cue Wireless Cue Light
  • (1) D’San Video Speaker Timer
  • (1) Recording Package - Archive Ready - Hybrid (1 Ch.)

Lighting/Rigging

  • (1) Custom Stage Lighting Package (24 Fixture)
  • (180) Box Truss - 12" Black (Per foot) Weekly Rate
  • (27) Chain Motor - 1 Ton

Scenic/Staging

  • (80) Drape - 30’ Tall Black Plush Drape Price per running foot Weekly Rate
  • (1) Stage Décor 

Audio

  • Audio PA – Concert Quality JBL System 2000
  • (12) Wireless Microphone 1 Channel Package – Shure UHF-R
  • Lectern Microphone Kit
  • Surround Sound Decoder – Denon DN A7100 (XLR I/O)
  • (8) JBL VT-4881 Speaker
  • Audience Microphone – Wired (Mic, Clip, Stand) Each
  • Clear-Com - Wired 10 Station System (2 Channel Base)
  • Clear-Com - Wireless 2 Channel Comm System (1 Base and 5 wireless stations)
  • IFB Receiver Transmitter

Video

  • Screen - (16:9) 13’6” x 24’ Da-Lite Front w/ Bottom Skirt
  • Projection Scaffolding - 10' Tower
  • Projector - 20,000 Lumen DLP 1080P (16:9) Barco HDX FLEX20
  • 8 Input High Definition Switching System - HD (Cameras and Graphics)
  • Camera / Production Switcher - Hitachi SK HD1000 HDTV Camera System
  • Seamless Switcher - Blackmagic ATEM UHD/3G 8-Input Production Switcher
  • Camera Kit (HD) - Hitachi SK HD-1000
  • Camera Platform - 4’ x 4’ x 24" w/ Skirt
  • Robo Cams for Q&A Video IMAG
  • Playback Pro Package - iMac 2.9GHz Quad Core w/ dual Thunderbolt
  • Monitor - 46" HD Confidence Monitors
  • Blu-ray DVD Player
  • Sony HDCAM Player
  • Sound Devices PIX 260 Digital Video Recorder
  • Pearl Epiphan Digital Recorder
  • Elmo Document Camera
  • Computer - Dell Laptop
  • Computer - MacBook Pro Show Laptop
  • Perfect Cue Wireless Cue Light
  • D’San Video Speaker Timer

Lighting/Rigging

  • Stage Wash Provided by Javits

Scenic/Staging

  • LED Wall Provided by Metro

  • (1) Screen – (16:9) 9’ x 16’ Da-Lite Front w/ Bottom Skirt
  • (1) Projector - 8,000 Lumen LCD WUXGA (16:9)
  • (1) Blu-ray DVD Player
  • (2) Audience Mic Package – Wireless
  • (1) Lectern Mic Kit
  • (2) Wireless Mics – Stage
  • (6) Table Microphones – Wired (Mic, Clip, Stand) Each
  • (1) Elmo Document Camera
  • (1) Plexi Lectern
  • (1) Sony HDCAM Player

  • (1) Screen - (16:9) 9’ x 16’ Da-Lite Front w/ Bottom Skirt
  • (1) Projector - 8,000 Lumen LCD WUXGA (16:9)
  • (1) Projection Cart w/ Skirt
  • (1) Blu-ray DVD Player
  • (1) Audio PA - System 1000A (Ground Supported) (JBL VRX based)
  • (2) Audience Mic Package - Wireless
  • (1) Lectern Mic Kit
  • (6) Table Microphone - Wired (Mic, Clip, Stand) Each
  • (2) Wireless Mics - Stage
  • (1) Elmo Document Camera
  • (1) Plexi Lectern
  • (1) Sony HDCAM Player

  • (2) Screen - (16:9) 10'6" x 18'8" Da-Lite Front w/ Bottom Skirt
  • (2) Projector - 12,000 Lumen LCD WUXGA (16:9) Epson PowerLite Pro L1505UNL
  • (2) Projection Cart w/ Skirt
  • (1) Blue-ray DVD Player
  • (1) Sony HDCAM Player
  • (1) Audio PA - System 1000A (Ground Supported) (JBL VRX based)
  • (2) Audience Mic Package - Wireless
  • (1) Lectern Mic Kit
  • (6) Table Microphone - Wired (Mic, Clip, Stand) Each
  • (2) Wireless Mics - Stage
  • (1) Plexi Lectern

  • (1) Screen - (16:9) 6' x 10'8" Da-Lite Front w/ Bottom Skirt
  • (1) Projector - 4000 Lumen LCD Projector
  • (1) Projection Cart w/ Skirt
  • (1) Blue-ray DVD Player

  • (1) Screen - (16:9) 6' x 10'8" Da-Lite Front w/ Bottom Skirt
  • (1) Projector - 4000 Lumen LCD Projector
  • (1) Projection Cart w/Skirt
  • (1) Blu-ray DVD Player

  • (1) Screen - (16:9) 6' x 10'8" Da-Lite Front w/ Bottom Skirt
  • (1) Projector - 4000 Lumen LCD Projector
  • (1) Projection Cart w/Skirt
  • (1) Blu-ray DVD Player

  • (2) Screen - (16:9)7.6'’ x 13.4’ Da-Lite Front w/ Bottom Skirt
  • (2) Projector - 7,000 Lumen LCD WUXGA (16:9)
  • (2) Projection Cart w/ Skirt
  • (1) Blu-ray DVD Player
  • (1) Audio PA - System 500 (Ground Supported)
  • (1) Lectern Mic Kit
  • (6) Wired Table Mics – Stage
  • (2) Wireless Mics – Stage
  • (1) Elmo Document Camera
  • (1) Plexi Lectern

  • (1) Projector Epson: L1405
  • (1) Projection Screen: DaLite Front Screen, one 9’ x 16’
  • (1) Media Playback: iMac Computer for digital media playback, at tech table, 2ch stereo audio
  • (1) Disc Playback: BluRay Player, Zone 1, NTSC, located at tech table
  • (1) Tape Playback: Sony HDCam available, please contact Patrick White if you wish to use this.
  • 1080i @ 59.94, other frame rates will be converted
  • (1) Computer inputs for presentation materials on stage/Tech Table, Remote presentation mouse to advance PowerPoint, HDMI input available
  • (1) Lectern microphone
  • (6) table microphones and Q/A microphones
  • (1) Computer audio inputs from on stage and tech table
  • Lighting: Basic stage lighting, dimmable house lights

Presentation Guidelines:  Computer inputs are available on stage and at tech table for PowerPoint or Keynote presentations. NYCC will provide a PC laptop located at the tech table with an AV technician. Computer inputs are available if you bring your own computer, do not forget any display adaptors you may need. Presentations should be created is a 16:9 aspect ratio and preferred output resolution is 1920x1080. It is also recommended that if the panel has multiple presentations that they are combined onto one computer for the session.

Media assets should be delivered to Freeman 24 hours prior to presentation

Limited Screening / Rehearsal / Tech Check times are available, please consult w/ NYCC contact

Questions? Contact:

Patrick White
706-506-6137 cell
Patrick.White@freeman.com

Speaker Badges

If your panel was accepted, you would have received a link in your confirmation email to request speaker badges for your moderator and panelist(s). NYCC will provide up to 6 speaker badges per panel for panelists only; NYCC is unable to provide any additional badges for friends, family, etc. If you did not receive the link, click here to fill out the speaker badge form.

The speaker badge grants each panelist access to NYCC all four days of the show.

Any panelist who is not registered through the link provided will not receive a badge. Again, speaker badges are for panelists and moderators only. We are unable to provide additional badges.

General Information

Arrival and Setup

Please arrive to your Panel Room at least 10 minutes in advance of your scheduled start time. NYCC allots 15-30 minute breaks in between each Panel. As soon as the Panel before yours has concluded, you may begin setting up for your own panel. If you require help setting up your laptop or with any tech, please let a Crew or Staff member know and we’ll be happy to get you the assistance that you require.

Tech Checks

The 15-30 minute breaks that we have scheduled before all Panels should provide ample time to set up your equipment and start your Panel on time. If you feel like you need more time to test your presentation, we have limited availability to schedule tech checks before the show begins. If you would like to schedule a tech check, please contact the NYCC Content Team at panels@reedpop.com 

Livestream/Recording

By operating your panel at NYCC you agree and acknowledge that ReedPop may (a) livestream your panel in its entirety; (b) record your panel and distribute recordings exclusively to certain tiers of NYCC “digital ticket” holders and/or members of the ReedPop “Find the Metaverse” subscription platform; (c) use recordings of your panel for advertising and promotion of NYCC; and (d) provide footage from your panel to third party media in order to increase coverage of NYCC. These rights shall be governed by the Terms & Conditions located here and incorporated herein by reference. You represent to ReedPop that you are authorized to accept these Terms and that these Terms shall govern your panel at NYCC. 

Show Hours

Show Floor Hours

  • Thursday 10:00 AM – 7:00 PM
  • Friday 10:00 AM – 7:00 PM
  • Saturday 10:00 AM – 7:00 PM
  • Sunday 10:00 AM – 5:00 PM

Panel, Screening, and Workshop Hours

  • Thursday 10:30 AM – 10:30 PM
  • Friday 10:30 AM – 11:00 PM
  • Saturday 10:30 AM – 11:00 PM
  • Sunday 10:30 AM – 6:00 PM

Parking and Directions

Hotels & Travel