Move in / out Logistics 

General Show Information & Display Rules

Exhibitor Access Times and Types

For assistance, please contact NYCC Customer Success for general questions or more information.

EXHIBITOR MOVE-IN

Date Hours Remarks
Tuesday, October 7, 2025
8:00 AM - 5:00 PM
By Target
Wednesday, October 8, 2025
8:00 AM - 5:00 PM
By Target
Wednesday, October 8, 2025
11:00 AM - 5:00 PM
Artist Alley

During Exhibitor Move-In/Set-Up. Exhibitors may continue to work on their booths until 9:00 PM however, they must stay within the exhibit hall. Once an individual leaves the Hall, re-entry will be NOT be permitted.

EXHIBIT HALL HOURS

Date Hours Remarks
Thursday, October 9, 2025
10:00 AM - 7:00 PM
*Artist Alley open until 8:00 PM
Friday, October 10, 2025
10:00 AM - 7:00 PM
*Artist Alley open until 8:00 PM
Saturday, October 11, 2025
10:00 AM - 7:00 PM
*Artist Alley open until 8:00 PM
Sunday, October 12, 2025
10:00 AM - 5:00 PM

Badged exhibitors will have access to the exhibit hall at 7:30AM each morning October 9-12, 2025 and until 9:00PM each evening October 9-12, 2025.

EXHIBITOR MOVE-OUT

Date Hours Remarks
Sunday, October 12, 2025
5:00 PM- 10:00 PM
Monday, October 13, 2025
8:00AM - 3:00PM
Double time rates apply
Tuesday, October 14, 2025
8:00 AM – 12:00 PM

Specific Move in Types

Here are the options NYCC has for exhibitor move in + out:

Deadlines Approaching

The following deadlines are approaching so please ensure you complete and submit all relevant documentation before these deadlines pass as late fees may be incurred.

Exhibitor Appointed Contractor - TBC

Freeman Services - TBC

Javits Services - September 24, 2025

Your Tasks & Order Deadlines

WHAT TO DO AND WHEN TO DO IT

Click the appropriate links under the CONTRACTOR TYPE to be redirected to the forms and/or contractor website for more information. Double check the dates for these services by going to the forms in this manual. Show Management will not be held accountable for any misprints to any of the dates that are listed below. The responsibility lies with the exhibitor.

Note the DEADLINE DATES - completing these early can save you up to 30%.

 

FREEMAN is the Official General Contractor of the NEW YORK COMIC CON 2025 and will maintain an Exhibitor Service Center during set up, show days and dismantling. All other Official Show Contractors will also be set up in this area as well. All inquiries regarding booth services and orders should be made at the Exhibitor Service Center including booth furnishings, labor, freight, utilities, and special show services.

 

NOTICE TO EXHIBITORS REGARDING NON-OFFICIAL CONTRACTORS

The companies listed below have been appointed as the only Official Contractors providing the stated services for this event. Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services.

Some companies may misrepresent themselves as being an official contractor so please be sure to check the list in the exhibitor manual or give us a call.

Things to watch for if you are considering the services of a non-official contractor are hidden charges for material handling, labor, and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move in and leverage if something goes wrong. Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. in order to gain access to the Show Floor.

Audio Visual

Contractor: Freeman AV
Due: TBC

Booth Cleaning

Contractor: Freeman
Due: TBC

Carpet

Contractor: Freeman
Due: TBC

Catering

Contractor: Cultivated
Due: Refer here.

Computers/Office Equipment

Contractor: Freeman AV
Due: TBC

Customs/International Freight

Contractor: Phoenix Logistics
Due: Refer here.

Display Cases

Contractor: American Fixture & Display
Due: September 12, 2025

Domestic Shipping

Contractor: Freeman
Due: TBC

Electrical

Contractor: Jacob K. Javits Convention Center
Due: Refer here. | Price List

Exhibitor Insurance

Contractor: Risk Strategies
Due: Refer here.

Floral

Contractor: Spring Valley Floral
Due: Refer here.

Furnishings - Chairs, Tables, Etc.

Contractor: Freeman
Due: TBC

General Contractor

Contractor: Freeman
Due: TBC

Hanging Signs - Rigging

Contractor: Freeman
Due: TBC

Internet/Technology

Contractor: Jacob K. Javits Convention Center
Due: Refer here.

Labor

Contractor: Freeman
Due: TBC

Office Equipment

Contractor: Freeman AV
Due: TBC

Photo & Video

Contractor: Oscar & Associates
Due: TBC

Plumbing

Contractor: Jacob K. Javits Convention Center
Due: Refer here.

Rental Exhibits

Contractor: Freeman
Due: TBC

Security Guards

Contractor: Citadel Security
Due: TBC

Signs & Accessories

Contractor: Freeman
Due: TBC

Target Move-In Change Form

Contractor: Freeman
Due: TBC

From time to time, exhibitors may be contacted by third parties purporting to sell data on the attendees of New York Comic Con. These offers are FRADULENT and are in no way connected with New York Comic Con or RX Global. RX Global does NOT sell any attendee data and any such emails should be treated as spam. If you are ever in doubt about the authenticity of a potentially fraudulent offer related to New York Comic Con, please contact your NYCC Sales Representative.

Supplier A-Z

This is a comprehensive list of Official Suppliers of New York Comic Con 2025. If you do not see a supplier's name in this list when you receive correspondence then you are not ordering from an Official Supplier. Please consult the list below or contact the Operations team if you are in any doubt.

AUDIO VISUAL

Freeman AV

Phone: 888.508.5054

Order Online | Website

BOOTH CLEANING

Freeman

Phone: 888.508.5054

Order Online | Website

CARPET

Freeman

Phone: 888.508.5054

Order Online | Website

CATERING

Cultivated

Phone: 212.216.2400

Email: [email protected]

Order Online

COMPUTERS/OFFICE EQUIPMENT

Freeman AV

Phone: 407.289.5124

Order Online | Website

CUSTOMS/INT'L FREIGHT FORWARDER

Phoenix International Business Logistics, Inc.

Phone: 908.355.8900

Order Online | Website

DISPLAY CASES

American Fixture & Display

Phone: 718.463.2176

Order Form

DOMESTIC SHIPPING

Freeman

Phone: 888.508.5054

Order Online | Website

ELECTRICAL

Jacob K. Javits Convention Center

Phone: 877.452.8487

Order Online | Price List

EXHIBITOR INSURANCE

Risk Strategies

FLORAL

Spring Valley Floral

Phone: 845.268.7555

Order Form

FURNISHINGS - CHAIRS, TABLES, ETC.

Freeman

Phone: 888.508.5054

Order Online | Website

GENERAL CONTRACTOR

Freeman

Phone: 888.508.5054

Order Online | Website

HANGING SIGNS - RIGGING

Freeman

Phone: 888.508.5054

Order Online | Website

INTERNET/TECHNOLOGY

Jacob K. Javits Convention Center

Phone: 877.452.8487

Order Online | Price List

LABOR

Freeman

Phone: 888.508.5054

Order Online | Website

OFFICE EQUIPMENT

Freeman AV

Phone: 888.508.5054

Order Online | Website

PHOTO & VIDEO

Oscar & Associates

Phone: 312.922.0056

Order Form

PLUMBING

Jacob K. Javits Convention Center

Phone: 877.452.8487

Order Online

RENTAL EXHIBITS

Freeman

Phone: 888.508.5054

Order Online | Website

SECURITY GUARDS

Citadel Security

Phone: 212.509.5570

Order Form

SIGNS & ACCESSORIES

Freeman

Phone: 888.508.5054

Order Online | Website

TARGET MOVE-IN CHANGE FORM

Freeman

Phone: 888.508.5054

Target Change Request Form | Website

WARNING: Unsolicited Marketing Communications

It has come to our attention that our customers are increasingly being targeted by companies claiming to supply exhibitor/visitor/participant lists and details relating to our events and products at a cost.  Be vigilant – this data is likely fraudulent.  If you receive any such unsolicited offers, please do not respond unless you have checked with us first.

RX Global does NOT sell or pass your data to any third party without your permission.