Operations
Content
Move in / out Logistics
General Show Information & Display Rules
Exhibitor Access Times and Types
For assistance, please contact NYCC Customer Success for general questions or more information.
EXHIBITOR MOVE-IN
Date | Hours | Remarks |
---|---|---|
Tuesday, October 7, 2025 |
8:00 AM - 5:00 PM
|
By Target
|
Wednesday, October 8, 2025 |
8:00 AM - 5:00 PM
|
By Target
|
Wednesday, October 8, 2025 |
11:00 AM - 5:00 PM
|
Artist Alley
|
During Exhibitor Move-In/Set-Up. Exhibitors may continue to work on their booths until 9:00 PM however, they must stay within the exhibit hall. Once an individual leaves the Hall, re-entry will be NOT be permitted.
EXHIBIT HALL HOURS
Date | Hours | Remarks |
---|---|---|
Thursday, October 9, 2025 |
10:00 AM - 7:00 PM
|
*Artist Alley open until 8:00 PM
|
Friday, October 10, 2025 |
10:00 AM - 7:00 PM
|
*Artist Alley open until 8:00 PM
|
Saturday, October 11, 2025 |
10:00 AM - 7:00 PM
|
*Artist Alley open until 8:00 PM
|
Sunday, October 12, 2025 |
10:00 AM - 5:00 PM
|
Badged exhibitors will have access to the exhibit hall at 7:30AM each morning October 9-12, 2025 and until 9:00PM each evening October 9-12, 2025.
EXHIBITOR MOVE-OUT
Date | Hours | Remarks |
---|---|---|
Sunday, October 12, 2025 |
5:00 PM- 10:00 PM
|
|
Monday, October 13, 2025 |
8:00AM - 3:00PM
|
Double time rates apply
|
Tuesday, October 14, 2025 |
8:00 AM – 12:00 PM
|
Specific Move in Types
Here are the options NYCC has for exhibitor move in + out:
Shipping Quick Facts
International Shipping / Customs Broker :
Deadlines Approaching
The following deadlines are approaching so please ensure you complete and submit all relevant documentation before these deadlines pass as late fees may be incurred.
Exhibitor Appointed Contractor - TBC
Freeman Services - TBC
Javits Services - September 24, 2025
Your Tasks & Order Deadlines
WHAT TO DO AND WHEN TO DO IT
Click the appropriate links under the CONTRACTOR TYPE to be redirected to the forms and/or contractor website for more information. Double check the dates for these services by going to the forms in this manual. Show Management will not be held accountable for any misprints to any of the dates that are listed below. The responsibility lies with the exhibitor.
Note the DEADLINE DATES - completing these early can save you up to 30%.
FREEMAN is the Official General Contractor of the NEW YORK COMIC CON 2025 and will maintain an Exhibitor Service Center during set up, show days and dismantling. All other Official Show Contractors will also be set up in this area as well. All inquiries regarding booth services and orders should be made at the Exhibitor Service Center including booth furnishings, labor, freight, utilities, and special show services.
NOTICE TO EXHIBITORS REGARDING NON-OFFICIAL CONTRACTORS
The companies listed below have been appointed as the only Official Contractors providing the stated services for this event. Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services.
Some companies may misrepresent themselves as being an official contractor so please be sure to check the list in the exhibitor manual or give us a call.
Things to watch for if you are considering the services of a non-official contractor are hidden charges for material handling, labor, and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move in and leverage if something goes wrong. Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. in order to gain access to the Show Floor.
Audio Visual
Contractor: Freeman AV
Due: TBC
Booth Cleaning
Contractor: Freeman
Due: TBC
Carpet
Contractor: Freeman
Due: TBC
Computers/Office Equipment
Contractor: Freeman AV
Due: TBC
Display Cases
Contractor: American Fixture & Display
Due: September 12, 2025
Domestic Shipping
Contractor: Freeman
Due: TBC
Furnishings - Chairs, Tables, Etc.
Contractor: Freeman
Due: TBC
General Contractor
Contractor: Freeman
Due: TBC
Hanging Signs - Rigging
Contractor: Freeman
Due: TBC
Labor
Contractor: Freeman
Due: TBC
Office Equipment
Contractor: Freeman AV
Due: TBC
Photo & Video
Contractor: Oscar & Associates
Due: TBC
Rental Exhibits
Contractor: Freeman
Due: TBC
Security Guards
Contractor: Citadel Security
Due: TBC
Signs & Accessories
Contractor: Freeman
Due: TBC
Target Move-In Change Form
Contractor: Freeman
Due: TBC
From time to time, exhibitors may be contacted by third parties purporting to sell data on the attendees of New York Comic Con. These offers are FRADULENT and are in no way connected with New York Comic Con or RX Global. RX Global does NOT sell any attendee data and any such emails should be treated as spam. If you are ever in doubt about the authenticity of a potentially fraudulent offer related to New York Comic Con, please contact your NYCC Sales Representative.
Supplier A-Z
This is a comprehensive list of Official Suppliers of New York Comic Con 2025. If you do not see a supplier's name in this list when you receive correspondence then you are not ordering from an Official Supplier. Please consult the list below or contact the Operations team if you are in any doubt.
CUSTOMS/INT'L FREIGHT FORWARDER
Phoenix International Business Logistics, Inc.
Phone: 908.355.8900
SECURITY GUARDS
Citadel Security
Phone: 212.509.5570
Order Form
WARNING: Unsolicited Marketing Communications
It has come to our attention that our customers are increasingly being targeted by companies claiming to supply exhibitor/visitor/participant lists and details relating to our events and products at a cost. Be vigilant – this data is likely fraudulent. If you receive any such unsolicited offers, please do not respond unless you have checked with us first.
RX Global does NOT sell or pass your data to any third party without your permission.