Lend-A-Hand Overview

Target Move-In Map

Exhibitor Appointed Contractor Guidelines, Forms & Sample

DEADLINE - SEPTEMBER 13, 2024

Register Your EAC

Your Tasks & Order Deadlines

WHAT TO DO AND WHEN TO DO IT

Click the appropriate links under the CONTRACTOR TYPE to be redirected to the forms and/or contractor website for more information. Double check the dates for these services by going to the forms in this manual. Show Management will not be held accountable for any misprints to any of the dates that are listed below. The responsibility lies with the exhibitor.

Note the DEADLINE DATES - completing these early can save you up to 30%.

 

FREEMAN is the Official General Contractor of the NEW YORK COMIC CON 2024 and will maintain an Exhibitor Service Center during set up, show days and dismantling. All other Official Show Contractors will also be set up in this area as well. All inquiries regarding booth services and orders should be made at the Exhibitor Service Center including booth furnishings, labor, freight, utilities, and special show services.

 

NOTICE TO EXHIBITORS REGARDING NON-OFFICIAL CONTRACTORS

The companies listed below have been appointed as the only Official Contractors providing the stated services for this event. Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services.

Some companies may misrepresent themselves as being an official contractor so please be sure to check the list in the exhibitor manual or give us a call.

Things to watch for if you are considering the services of a non-official contractor are hidden charges for material handling, labor, and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move in and leverage if something goes wrong. Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. in order to gain access to the Show Floor.

Audio Visual

Contractor: Freeman AV
Due: September 24, 2024 

Booth Cleaning

Contractor: Freeman
Due: September 24, 2024

Carpet

Contractor: Freeman
Due: September 24, 2024

Catering

Contractor: Cultivated
Due: October 2, 2024

Computers/Office Equipment

Contractor: Freeman AV
Due: September 24, 2024

Customs/International Freight

Contractor: Phoenix Logistics
Due: Refer here.

Display Cases

Contractor: American Fixture & Display
Due: September 20, 2024

Domestic Shipping

Contractor: Freeman
Due: September 24, 2024

Electrical

Contractor: Jacob K. Javits Convention Center
Due: October 2, 2024 | Price List

Exhibitor Insurance

Contractor: Risk Strategies
Due: Refer here.

Floral

Contractor: Spring Valley Floral
Due: Refer here.

Furnishings - Chairs, Tables, Etc.

Contractor: Freeman
Due: September 24, 2024

General Contractor

Contractor: Freeman
Due: September 24, 2024

Hanging Signs - Rigging

Contractor: Freeman
Due: September 24, 2024

Internet/Technology

Contractor: Jacob K. Javits Convention Center
Due: October 2, 2024 

Labor

Contractor: Freeman
Due: September 24, 2024

Office Equipment

Contractor: Freeman AV
Due: September 24, 2024

Photo & Video

Contractor: Oscar & Associates
Due: September 26, 2024

Plumbing

Contractor: Jacob K. Javits Convention Center
Due: October 2, 2024

Rental Exhibits

Contractor: Freeman
Due: September 24, 2024

Security Guards

Contractor: Citadel Security
Due: September 30, 2024

Signs & Accessories

Contractor: Freeman
Due: September 24, 2024

Target Move-In Change Form

Contractor: Freeman
Due: September 24, 2024 

From time to time, exhibitors may be contacted by third parties purporting to sell data on the attendees of New York Comic Con. These offers are FRADULENT and are in no way connected with New York Comic Con or RX Global. RX Global does NOT sell any attendee data and any such emails should be treated as spam. If you are ever in doubt about the authenticity of a potentially fraudulent offer related to New York Comic Con, please contact your NYCC Sales Representative.

Operational Documents & Order Forms

Please click here to view a full list of operational documents and order forms for your reference. 

Supplier A-Z

This is a comprehensive list of Official Suppliers of New York Comic Con 2024. If you do not see a supplier's name in this list when you receive correspondence then you are not ordering from an Official Supplier. Please consult the list below or contact the Operations team if you are in any doubt.

AUDIO VISUAL

Freeman AV

Phone: 888.508.5054

Order Online | Website

BOOTH CLEANING

Freeman

Phone: 888.508.5054

Order Online | Website

CARPET

Freeman

Phone: 888.508.5054

Order Online | Website

CATERING

Cultivated

Phone: 212.216.2400

Email: [email protected]

Order Online

COMPUTERS/OFFICE EQUIPMENT

Freeman AV

Phone: 407.289.5124

Order Online | Website

CUSTOMS/INT'L FREIGHT FORWARDER

Phoenix International Business Logistics, Inc.

Phone: 908.355.8900

Order Online | Website

DISPLAY CASES

American Fixture & Display

Phone: 718.463.2176

Order Form

DOMESTIC SHIPPING

Freeman

Phone: 888.508.5054

Order Online | Website

ELECTRICAL

Jacob K. Javits Convention Center

Phone: 877.452.8487

Order Online | Price List

EXHIBITOR INSURANCE

Risk Strategies

FLORAL

Spring Valley Floral

Phone: 845.268.7555

Order Form

FURNISHINGS - CHAIRS, TABLES, ETC.

Freeman

Phone: 888.508.5054

Order Online | Website

GENERAL CONTRACTOR

Freeman

Phone: 888.508.5054

Order Online | Website

HANGING SIGNS - RIGGING

Freeman

Phone: 888.508.5054

Order Online | Website

INTERNET/TECHNOLOGY

Jacob K. Javits Convention Center

Phone: 877.452.8487

Order Online | Price List

LABOR

Freeman

Phone: 888.508.5054

Order Online | Website

OFFICE EQUIPMENT

Freeman AV

Phone: 888.508.5054

Order Online | Website

PHOTO & VIDEO

Oscar & Associates

Phone: 312.922.0056

Order Form

PLUMBING

Jacob K. Javits Convention Center

Phone: 877.452.8487

Order Online

RENTAL EXHIBITS

Freeman

Phone: 888.508.5054

Order Online | Website

SECURITY GUARDS

Citadel Security

Phone: 212.509.5570

Order Form

SIGNS & ACCESSORIES

Freeman

Phone: 888.508.5054

Order Online | Website

TARGET MOVE-IN CHANGE FORM

Freeman

Phone: 888.508.5054

Order Online | Website

WARNING: Unsolicited Marketing Communications

It has come to our attention that our customers are increasingly being targeted by companies claiming to supply exhibitor/visitor/participant lists and details relating to our events and products at a cost.  Be vigilant – this data is likely fraudulent.  If you receive any such unsolicited offers, please do not respond unless you have checked with us first.

RX Global does NOT sell or pass your data to any third party without your permission.

Logistics: Traffic, Deliveries, Lifting & Storage

OUTBOUND SHIPPING

FREEMAN Transportation is the Official Domestic Carrier of NEW YORK COMIC CON. Please refer to FREEMAN ONLINE for further information and assistance regarding Air Freight, Padded Van Lines, and Common Carrier. FREEMAN Transportation will maintain a full staff on-site at the Exhibitor Service Center.

Please refer to Material Handling - Freeman.

CUSTOMS BROKER / INTERNATIONAL SHIPPING

Phoenix International Business Logistics is the official provider of international shipping, customs brokerage, freight forwarding and related services for the show. All merchandise imported into the United States requires Custom House Clearance prior to release from any USA port or airport. It is the sole responsibility of the Exhibitor to adhere to customs and international guidelines.

The Exhibitor must insure that all documents are valid and complete, and procedures are followed correctly. Show Management will not be held liable for freight held up due to customs issues, duty payments or any other problems related to inbound and outbound international shipments.

Please refer to International Shipping and U.S. Customs Guidelines - Phoenix Logistics.